Role permissions in depth

What are Roles?

Roles are a collection of permissions that determine what users can see and do. By default, Simple In/Out creates 4 roles when the company is created. From there, users that belong to the Administrator role can change which permissions are on/off for other roles, create or delete roles, and choose which users belong to which roles. Think of roles as presets, which makes adding users much easier.

A special note about the Administrator role. This is the one role that cannot be edited or deleted. Every organization in Simple In/Out is required to have at least one user in the Administrator role. This user has permission to manage the company's users, settings, and can even destroy the whole organization. Be very cautious to only add users to this role that can be trusted beyond question.

To edit roles, go to simpleinout.com. After signing in, click Settings in the upper-right, followed by Roles on the left.

Permissions

This is an in-depth explanation of the different permissions.

View all users

These users can see other users and their current statuses on the user board. If this permission is disabled, the user will not be able to see the board of users on the web or desktop, and the user board tab will be absent within the phone apps.

View status update times

These users can see the time in which the current status was updated. In order for this permission to be enabled, the role must also have permission to view all users.

Manage your own current status

These users can update their own status from any device or the website. If a user is not allowed to update their own status, they can only update their status from a common device running FrontDesk or TimeClock.

Manage the current statuses of others

These users can change the current status of other users.

Manage your own status history

These users can change their own past statuses by adding and deleting status updates. Any deletions will appear in the Audit report.

Manage the status history of others

These users can change the past statuses of others by adding and deleting status updates. Any deletions will appear in the Audit report.

View the status history of others

These users can view the past status updates made by other users.

Run reports on others

These users can run reports on the status history of other users.

Manage your own scheduled statuses

These users can schedule future status updates for themselves.

Manage the scheduled statuses of others

These users can schedule future status updates for other users.

View the scheduled statuses of others

These users can view the scheduled status updates for other users. Users can always view scheduled statuses set for themselves.

Follow user notifications

These users can receive notifications on their devices when another user updates their status.

Safety notifications

These users can receive notifications when another user hasn't updated their status.

Manage reminders

These users can manage notifications sent to other users reminding them to update their status.

Manage billing details

These users can change the company's plan, credit card, and invoice email/information.

Manage groups

These users can manage groups and which users are assigned to each group.